Registration and confirmation
Each participant must go through a separate registration process. Upon receipt of the invoice or confirmation of registration, the registration is considered official and effective.
All fees are due upon receipt of the invoice or registration confirmation. Wire transfers must include the participant's name and invoice number or they will not be accepted. All credit cards (VISA or Mastercard) are accepted.
Cancellations, changes, refunds
Registration for the conference is binding.
Cancellation Policy Conference Attendance and Conference Dinner:
Force Majeure, Disclaimer
The Organizing Committee of the Bremen Symposium 2023 is responsible for any changes to individual parts of the event. Claims for damages are excluded if the realization of the event or individual parts is impeded or prevented by unexpected political or economic events or in general by force majeure, or if it is not feasible due to the cancellation of speakers or similar changes.
Depending on the Corona regulations valid at the time of the conference, the Organizing Committee of the Bremen Symposium 2023 reserves the right to make changes in the conference organization and implementation.
Limitation of liability
The liability for services and possible problems with the services lies exclusively with the service provider. Participation in all events of the supporting program is exclusively at the participant's own risk. The Organizing Committee of the Bremen Symposium 2023 assumes no liability for damages in case of death, injury to body or health, unless there is a negligent or intentional breach of duty by the organizer, his legal representatives or vicarious agents. For all other damages, the liability of the Organizing Committee of the Bremen Symposium 2023, its legal representatives and its vicarious agents is limited to intent and gross negligence, provided that no essential contractual obligations have been violated.
The Organizing Committee of the Bremen Symposium 2023 has not reviewed all of the sites linked to its website and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by the Bremen Symposium 2023 Organizing Committee of the site. Use of any such linked site is at the user's own risk.
Applicable law, place of performance and jurisdiction
The law of the Federal Republic of Germany shall apply.
The place of performance and jurisdiction for all claims is, to the extent permitted by law, Bremen/Germany.
Bremen, July 2022
1. An overview of data protection
Data collection on our website:
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools:
2. General information and mandatory information
The party responsible for processing data on this website is:
Agentur für Kongress- und Eventmanagement
Phone: +49 421 48 543 526
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.). Revocation of your consent to the processing of your data. Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link:
Right to data portability:
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible. SSL or TLS encryption. This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion:
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Opposition to promotional emails:
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
3. Data collection on our website
Server log files:
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:
Browser type and browser version
Operating system used
Host name of the accessing computer
Time of the server request
These data will not be combined with data from other sources. The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.
Should you send us questions or orders via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer and treat your question and any follow-up to do´s. We do not share this information without your permission. We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed. We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
4. Congress Registration
Note on the responsible party: We carry out the collection and use of your personal data as the responsible party or on behalf of a customer. For contact details of the responsible party, please refer to the following imprint:
University of Bremen
Sprachenzentrum der Hochschulen im Land Bremen (SZHB)
The responsible body is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g.: names, e-mail addresses or similar).
Duty to inform when collecting personal data from the data subject:
Registration for our congress / booking of a sponsorship or exhibition package:
We use the data entered during registration only for the purpose of organizing the respective congress for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, registration for the event will not be possible. For further information about the congress or follow-up events of the responsible person, we use the e-mail address provided during registration to provide information in this way. The processing of the data entered during registration is based on one of the following, such as your consent, to protect the legitimate interest of the controller, for the performance of a contract, for the performance of pre-contractual measures, as well as for the fulfillment of a legal obligation imposed by law.
Collection and use of your data:
Your personal data is collected by you providing it to us. This is data that you provide as part of the registration process or as part of your booking. Depending on the scope of the booking, the amount of data may vary. The legal basis for the collection and use is Art. 6(1)(b), DSGVO.
Reason and type of data collection:
Registration for the event and/or further congress-related events such as courses, industry symposia, supporting program. Ordering of sponsorship items, exhibition space and services. Booking of hotel rooms.
Type of personal data:
Name, first name, contact data such as postal address, telephone number, e-mail address, company data. Payment data depending on the payment method you choose e.g. bank or credit card data.
Binding conclusion of a contract within the scope of the above-mentioned events and booking options or fulfillment of pre-contractual measures. Registration without the required data is not possible.
Marketing for related congresses and other events that witago carries out on behalf of third parties:
Type of personal data:
Name, first name, contact details including e-mail address. Purpose:
Informing existing customers about further congresses and congress formats as well as interested parties who have given their consent.
Art. 6(1)(a), DSGVO.
Please note the information on the right of withdrawal.
Type of personal data:
Anonymized participant data for the compilation of congress statistics.
Further development of event formats.
Art. 6(1)(f), DSGVO
Fulfillment of legal retention obligations:
Type of personal data:
Last name, first name, contact data, registration data as well as payment data etc.
Fulfillment of legal retention obligations vis-à-vis the legislator.
Art. 6(1)(c), DSGVO
Preservation of legitimate interest:
If we process your personal data in the context of safeguarding the legitimate interest of the controller, we do so after careful consideration. Withdrawal of your consent to data processing: Many data processing operations are only possible with your explicit consent or are carried out on the basis of legitimate interests of the controller. You can revoke an already given consent or a processing of your personal data due to legitimate interests at any time. For this purpose, an informal communication by e-mail to email@example.com is sufficient. In the event that we process the data on behalf, we will forward any objections issued to the person responsible. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Disclosure of data to third parties:
Should it be necessary to pass on data to third parties in the course of organizing the congress, we reserve the right to do so. Third parties in this case are, for example, hotels or other vicarious agents such as printers, shipping service providers, payment providers, etc. Your data will only be forwarded if this is necessary for processing. Only the data that is necessary for this step will be forwarded. Only data records relevant to the transaction will be forwarded. If subcontracting relationships are concluded with service providers in the process, they will be obliged to comply with all applicable data protection regulations by means of separate order processing agreements and will be reviewed in detail in this regard.
Your rights regarding your data:
You have the right to receive information about the origin, recipient and purpose of your stored personal data at any time. You also have a right to demand the correction, blocking or deletion of this data as well as a right to object to the processing of your data. For this purpose, as well as for further questions on the subject of data protection, you can contact the responsible person at any time at the following address: firstname.lastname@example.org. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
Right to information:
Data subjects have the right to be informed at any time whether and for what purpose the controller is processing personal data. If the controller processes personal data of the data subject, the controller shall inform the data subject about the personal data concerned, the origin of the data and the purpose for which the data is processed. Further information obligations of the controller at the request of the data subject, arise from Art. 15 of the EU-DSGVO.
Right to erasure:
Data subjects have the right to request the deletion of their data from the data controller. If one of the reasons from Art. 17 EU-DSGVO applies, the controller is obliged to delete personal data of the data subject without delay.
Right to restriction of processing:
Data subjects have the right to request the restriction of the processing of their personal data at any time. Grounds justifying a right to restrict the processing of personal data are derived from Art. 18 EU-DSGVO.
Right of complaint to the competent supervisory authority:
In the event of violations of data protection law, the data subject has a right of appeal to the competent supervisory authority. The competent supervisory authority in matters of data protection law is the state data protection commissioner of the federal state in which our company is based. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability:
You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.
Deletion of data and storage period:
Personal data will be stored by us for as long as is necessary to fulfill the stated purpose. In addition, it may be that the legislator requires us to store data or data records relating to our accounting. The data will then be irrevocably deleted after the expiry of the periods specified by the legislator.
If the processing of personal data is based on the data subject's consent, we will process the data until the data subject revokes this consent.
If the processing is based on a legitimate interest of the controller, the data will be deleted as soon as there is no longer a legitimate interest or the data subject has objected to further processing.
If the processing is carried out for the fulfillment of contractual purposes, the data will be retained by us until the contractual purpose has been fulfilled and the contract has been completely settled. This is without prejudice to any limitation periods, which are generally three years.
Professional Congress- and Event Management
+49 421 48543526
Professional Congress- and Event Management
+49 421 48543526